Vendors

Stall Holder Registration of Interest


Vendor/stall holder applications for Summer Soulstice 2019 are now available to download – link at bottom of page.


Registration

You can register your interest in applying for a stall at future Summer Soulstice events by completing a Stall Holders Application Form for the following categories.

(A) General Food Vendor Pitch (4m x 3m) £495*

(B) Craft/Merchandise/Artisan Food Vendor Pitch (4m x 3m) £275*

(C) Cocktails/Alcohol Vendor Pitch (4m x 3m) £750*

(D) Charity/Concessions Pitch (4m x 3m) £150*

* all prices include VAT @ 20%

All payments must be made 8 weeks before the event if your application is approved.

Please see application for terms on power supply on the day.

For registered charities with an annual income of less than £250,000 – these single spaces are subsidised by Summer Soulstice (the event) to allow a number of smaller charities’ exposure to our audience. We will check your last audited accounts on the Charity Commission website.

Application Process

You will need to download, complete & submit the application form & return by EMAIL or post, along with the following attachments:

Recent photo(s) of your stall.

Scale diagram of proposed stall set-up (inc. placement of all back of house preparation areas, cool rooms, change rooms & requested adjacent camping.)

Up-to-date insurance & appropriate H&S certification.

 

Selection Process

This takes place at the end of March & we will consider the following:

Complete applications with all documentation & payment. Each year we receive more applications than we can accept. Missing information may jeopardise your selection.

Product quality & diversity. We require an accurate description of your products, with pictures & prices.

Appearance & Stall Presentation: We require a photo of your stall & if you are providing your own tent/marquee/van. We look for creative and aesthetically pleasing stalls which fit in with the ethics of Summer Soulstice and have good quality food/products, at a fair price.

Applications will be judged & considered on the quality, price & variety of products to ensure fairness, avoid duplications & to create an interesting balance of stall categories & combination of new & previous stallholders.

We welcome applications by new vendors & do consider previous performances of regular stallholders.

All applications will be dealt with in a timely & friendly manner.

Please confirm you have read & signed the stall holder’s Terms & Conditions enclosed in the application, as this will form the contract with Summer Soulstice Ltd. (the event organisers).

All applications must be accompanied with a copy of your Public & Employers Liability Insurance Certificate(s), Health & Safety documentation, photos of your merchandise & Food Hygiene Training Certificate (food handlers only) plus any further info you wish to submit in support of your application.

 

Notification Process

Successful applicants will be notified 8 weeks before the event.

Stalls will not be able to trade at Summer Soulstice 2019 until they have provided all the required documentation & paid for their pitch in full.

 

Additional Information

 

Food sellers: Our priority is fresh, healthy, interesting cuisine & at a fair price. You must comply with all environmental health requirements & written allergen information that conforms to current legislation, must be on display at all times. Please use only biodegradable packaging — NO GLASS or HARD PLASTIC. Where possible, all food must be served in/on disposables made from either wood, paper or cardboard, & this also includes drinks straws.

General: All approved vendors will have a static pitch from which to trade, mobile/roaming vendors & fly-pitchers are not allowed. Anyone found to be selling products without the authorisation of Summer Soulstice Ltd., will have their items confiscated & may be evicted from the event.

Sub-contracting, sub-letting or the sharing of a stall or any part of a stall is strictly forbidden. We expect the vendor who has applied, to be the vendor running & managing the stall on site.

Alcohol can only be sold by Cocktails/Alcohol Vendor(s) who must be correctly licensed.

No tobacco/e-cigarettes can be sold at the event.

No pets are allowed on site due to Health & Safety restrictions.

 

 


This year we will be going to give out a ‘Best Summer Soulstice Trader Award’ for the chance to win a 1/2 price stall holder’s pitch at our 2020 event. This will be judged on the day and we will be looking at the following:

  • Cleanliness of your stall
  • Sustainability
  • Friendliness of staff
  • Eye catching & creativeness of your stall
  • Quality & diversity of goods/products

There will also be a second place prize for a 10% discount to trade at next year’s event.


To apply, please download this form SS2019 Vendors Application (right click)
Please fill in & return along with necessary documentation by Friday 5th April ’19.


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