Vendors

You can register your interest in applying as a trader or for a stall pitch at future Summer Soulstice events, by completing a Stall Holders Application Form in the following categories…

A – General Food Vendor

B – Craft / Merchandise / Artisan Food Vendor

C – Cocktails / Alcohol Vendor

D – Charity Organisation / Concessional

Applications for Summer Soulstice 2019 are now available to download. To apply, right click on download button below, fill in & return along with necessary documentation by midnight, Friday 5th April ’19.

Registration

All payments must be made 8 weeks prior to event if application is approved.

Please see application for terms on power supply on the day.

For registered charities with an annual income of less than £250,000 – these single spaces are subsidised by Summer Soulstice (the event) to allow a number of smaller charities’ exposure to our audience. We will check your last audited accounts on the Charity Commission website.

Application Process

After downloading, completing and submitting the application form, please return by email or send to postal address supplied, along with the following attachments:

  • Recent photo(s) of your stall.
  • Scale diagram of proposed stall set-up, including placement of all back of house preparation areas, cool rooms, change rooms & requested adjacent camping.
  • Up-to-date insurance & appropriate H&S certification.

Selection Process

All applications will be dealt with in a timely and friendly manner and takes place 12 weeks before the event date.

Make sure applications are completed with all documentation. Each year we receive more applications than we can accept and any missing information may jeopardise your selection.

Product quality and diversity is essential. We require an accurate description of your products, with pictures and prices.

Appearance and Stall Presentation: We require photo(s) of your stall and if you are providing your own tent/marquee/van. We look for creative and aesthetically pleasing stalls which fit in with the ethics of Summer Soulstice and have good quality food/products, at a fair price.

Applications will be judged and considered on the quality, price and variety of products to ensure fairness, avoid duplications and to create an interesting balance of stall categories and combination of new and previous stallholders.

We welcome applications by new vendors and do consider previous performances of regular stallholders.

Please confirm you have read and signed the stall holder’s Terms & Conditions enclosed in the application, as this will form the contract with Summer Soulstice Ltd. (the event organisers).

All applications must be accompanied with a copy of your Public & Employers Liability Insurance Certificate(s), Health & Safety documentation, photos of your merchandise & Food Hygiene Training Certificate (food handlers only) plus any further info you wish to submit in support of your application.

Notification Process

Successful applicants will be notified no later than 8 weeks before the event.

Stalls will not be able to trade at Summer Soulstice 2019 until they have provided all the required documentation & paid for their pitch in full.

Additional Information

Food sellers: Our priority is fresh, healthy, interesting cuisine & at a fair price. You must comply with all environmental health requirements & written allergen information that conforms to current legislation, must be on display at all times. Please use only biodegradable packaging — NO GLASS or HARD PLASTIC. Where possible, all food must be served in/on disposables made from either wood, paper or cardboard, & this also includes drinks straws.

General: All approved vendors will have a static pitch from which to trade, mobile/roaming vendors and fly-pitchers are not allowed. Anyone found to be selling products without the authorisation of Summer Soulstice Ltd., will have their items confiscated & may be evicted from the event.

Sub-contracting, sub-letting or the sharing of a stall or any part of a stall is strictly forbidden. We expect the vendor who has applied, to be the vendor running and managing the stall on site.

Alcohol can only be sold by Cocktails/Alcohol Vendor(s) who must be correctly licensed.

No tobacco/e-cigarettes can be sold at the event.

No pets are allowed on site due to Health & Safety restrictions.

Best Summer Soulstice Trader Award

2019 sees us introduce this award for our traders and vendors for the chance to win a 1/2 price stall holder’s pitch at our 2020 event. This will be judged on the day and we will be looking at the following:

  • Cleanliness of your stall
  • Sustainability
  • Friendliness of staff
  • Eye catching/creativeness of your stall
  • Quality & diversity of goods/products

There will also be a second place prize for a 10% discount to trade at next year’s event.

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