Stall Holder Registration of Interest


Vendor/stall holder applications for Summer Soulstice 2019 available soon.



You can register your interest in applying for a stall at future Summer Soulstice events by completing a Stall Holders Application Form for the following categories.

(A) General Food Vendor Pitch (4m x 3m) £495*

(B) Craft/Merchandise/Artisan Food Vendor Pitch (4m x 3m) £275*

(C) Cocktails/Alcohol Vendor Pitch (4m x 3m) £775*

(D) Charity/Concessions Pitch (3m x 3m) £150*

* all prices include VAT @ 20%

All payments must be made 8 weeks before the event if your application is approved.

Please see application for terms on power supply on the day.

For registered charities with an annual income of less than £250,000 – these single spaces are subsidised by Summer Soulstice to allow a number of smaller charities’ exposure to our audience. We will check your last audited accounts on the Charity Commission website.


Application Process

You will need to download, complete & submit the application form & return by EMAIL or post, along with the following attachments:

Recent photo(s) of your stall.

Scale diagram of proposed stall set-up (inc. placement of all back of house preparation areas, cool rooms, change rooms & requested adjacent camping.)

Up-to-date insurance & appropriate H&S certification.


Selection Process

This takes place during March & April prior to our fundraising event & will consider the following:

Complete applications with all documentation & payment. Each year we receive more applications than we can accept. Missing information may jeopardise your selection.

Product quality & diversity. We require an accurate description of your products, with pictures & prices.

Appearance & Stall Presentation: We require a photo of your stall & if you are providing your own tent/marquee/van,.

Balance of stall categories & combination of new & previous stallholders. We welcome applications by new vendors & do consider previous performance of regular stallholders.

Applications will be judged & considered on the quality, price & variety of products to ensure fairness, avoid duplications & to create an interesting stalls holders

All applications will be dealt with in a timely & friendly manner.

Please confirm you have read & signed the Terms & Conditions enclosed in the application as this will form the contract with Summer Soulstice (the event organisers).

All applications must be accompanied with a copy of your public liability insurance, a risk assessment, photos of your merchandise & evidence of a EHO registration (where applicable) & any further info you wish to submit in support of your application.


Notification Process

Successful applicants will be notified 8 weeks before the event.

Stalls will not be able to trade at SS2018 until they have provided all the required documentation & paid for their pitch in full.



Additional Information

Food stalls: Our priority is fresh, healthy, interesting cuisine. Food stalls must comply with all environmental health requirements & must use only biodegradable packaging — NO GLASS or HARD PLASTIC.

General: Alcohol can only be sold by Cocktails/Alcohol Vendor(s) who must be correctly licensed. No tobacco/e-cigarettes can be sold. No pets are allowed on site due to Health & Safety restrictions.



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