Terms & Conditions

Summer Soulstice is for families & nice people in general. It’s not all about raising money but also about having a good time as well.

To make sure everything runs as smoothly as possible, we have a few T&C’s in place, covering everything from the event itself, to the contents of this website.

The Event

Enjoyment is paramount but please don’t get stupid, as anti-social behaviour will not be tolerated either & you will be ejected without refund.

Warning: exposure to loud & excessive music may be damaging to your hearing.

Parents are reminded there are areas of the site, especially immediately in front of the main stage and our other music arenas, which are inappropriate for some people, including young children.

Strobe lighting & flash photography may also be used at the event.

Old Elizabethans Memorial Playing Fields is a green field site & we aim to keep it that way, so please help our cleaning team by keeping the event tidy. Please recycle as much waste as you can & make sure litter is thrown away in the bins & bin bags which are be provided on the day.

Dogs, apart from guide dogs, will NOT be allowed into the event site.

Street entrance gates @ the venue will be open to the public with valid Event Only etickets @ 9.30am (for car parking & 1 Night campers). The event arena entrance gates will open at 11am with all areas of the event opened by 12pm. If you wish to leave the event’s main arena to access the car park you or you live locally & want to return later in the day, you will need one of our Pass-outs. These will only be available between 11am-9pm on the day of the event. If you leave the event thereafter, you will not be allowed back in.

There will be no entry into the main event area after 9pm on the day of the event – this includes re-admissions.

Should the event be unable to perform any obligations during the event due to causes or circumstances beyond its reasonable control, including but not limited to any Act of God, fire, flood, drought, strike, lock out or actions of Old Elizabethans (the venue), we will not be liable to you for any losses or claims arising from this.

The event ends @ approximately 11pm on Saturday 22nd June 2019.

Any lost property found during the event is taken to Lost & Found at the HQ – open 12pm-10pm on the day of the event itself. After the event, property will be stored in the OE’s safe area, for people to collect directly within 3 days of the event finishing. You can email us to make an enquiry titled Lost Property Enquiry.

Both Summer Soulstice Ltd. (the organisers) & the venue have the Right of Admission Reserved (R.O.A.R.)

When leaving the event, please be mindful that we are close to a residential area & we politely ask that you leave the area quietly & responsibly. Please be vigilant if you leave the event on foot as Mays Lane is not well lit close to the event site & there is no footpath in places. Although road restrictions are in place, some vehicles may use the road at the same time.

eTickets

You will be emailed your eTicket(s) by our agents (eTickets.to) when you purchase your Summer Soulstice eticket online. Please print off the barcode(s) & bring to the event to be scanned on entry. All tickets are issued to named holders. Changes may be made up to 48 hours prior to the event for a fee of £5 per ticket order.

Once scanned, you’ll be given the relevant wristband by our entry gate staff that will allow you into the main event area. Those who have purchased Camping Add-On etickets will have be scanned at the entrance of Camp Soulstice & be given a relevant wristband that allows access to both the main event area & camp site.

U13 & Teen eticket holders will be given a relevant wristband on entry, however babes-in-arms or children up to the age of 1 year old do not have an eticket purchase/or be given a wristband. Under 13’s & Teens (14-17 years) will only be admitted into the event if accompanied by their parents(s)/legal guardian(s). We recommend that you write a contact name & mobile number on younger children in the unlikely event that your child wanders off during the day.

Anyone under the age of 18 will only admitted into the event if accompanied by their parents(s)/legal guardian(s). If you do look under 18 you will be asked by our nice security people for ID at the entrance gates, so please bring valid, up-to-date photo ID with you. Anyone U18 attempting to get in without their parents(s)/legal guardian(s) will be refused entry.

All children remain the responsibility of their accompanying parent(s) &/or legal guardian(s) @at all times for the duration of the event.

Refund Policy

You will not be entitled to a refund if you can no longer attend the event for any reason or if an understudy is used in place of the event’s headline act or a headlining act changes from the ones advertised on the line-up.

You may only be entitled to a refund if the event is cancelled, rescheduled or has changed location. The refund will be at least the face value of the ticket but does not include the booking fees & there will be an additional admin fee charge of £5 per ticket ordered.

Camping

The camping area (Camp Soulstice) @ the venue is within a designated area of the event & is only for those who’ve purchased a valid Camp Soulstice Add-On eticket – these are for 1 Night’s stay or 2 Nights & priced per person, not per pitch.

If you have purchased Summer Soulstice Event & Camping Add-On eTicket(s), then please print off & bring to Camp Soulstice gate to gain access.

Those camping will be individually issued with ‘Event/Camping’ wristband(s) on entry into Camp Soulstice & which will also allow you access to the main event arena from 11am on the Saturday & for the duration of the event. Campers setting up on Friday will be allowed entry into the event site between 5pm & 9pm on the Friday (day before event) to pitch up. You will be directed by our security & you will need to bring both your Camping Add-On eticket & Event Only eticket print-offs. Please follow the signs/instructions on your day of arrival. No persons under the age of 18 can stay in Camp Soulstice unless accompanied by their parent(s) or legal guardian(s). Summer Soulstice & Old Elizabethans shall not be responsible for any loss, theft or damage of items left in your tent. The main gates of the event site are locked from 1am to 7am on the Saturday & Sunday mornings & there is no vehicle access during those hours, except in the case of an emergency service having to access the site.

All tents must be taken down & removed from the camping area by 1.00pm on Sunday 23rd June (the day after the event).

Camper vans (& motorhomes) are permitted into the event & Camp Add-On ticket prices apply. Your Camper van must be specially adapted for people to stay in (this doesn’t mean transit vans with a mattress laid in the back or larger vehicles with the seats folded down). Camper vans/motorhomes must remain in their designated area at ALL times. This will be adjacent to Camp Soulstice where you will be able to access toilets. This is also at the risk of the owner & neither the event organisers, nor Old Elizabethans shall be responsible for any loss, theft or damage of vehicle or items within that vehicle.

Camper vans (& motorhomes) must be removed from the car parking area by 1.00pm on the day after the event.

NO Caravans, trailer tents & anything else that needs to be pulled in or out by a car or van are permitted into the venue.

NO glass or glass bottles of any kind will allowed into Camp Soulstice.

NO Large Sound systems can be bought into Camp Soulstice. Small portable speakers (such as a Beats Pill) are allowed to be brought in, but please be considerate to your neighbours and we ask you to turn your music off by midnight.

Food is allowed into Camp Soulstice buy please now sharp knives or metal/ceramic cutlery. There will be an area for litter but please be mindful of how you dispose of it, black plastic sacks will be available. Summer Soulstice aims to encourage recycling where possible.

Please see below for our terms on alcohol in Camp Soulstice.

Food & Drink

No alcohol can be bought into the event’s main arena. Alcohol is available to buy at the event at our fully licensed bars.

Those who have a valid event & camping eticket can bring in the following amount of alcohol to the camping area on their first entry only & all vehicles will be subject to a security search at this point. The maximum you may bring in per person is 12 cans/plastic bottles of lager/beer/cider & 1.5 litres of wine (in plastic bottle or carton). You will be asked to leave excess quantities outside the event & you will NOT be allowed to re-enter Camp Soulstice with your own alcohol once you’ve entered the site via the entrance gates.

Picnics are allowed into the venue but NO metal cutlery or sharp knives please. NO BBQ’s, stoves or cooking fires are allowed in the main event area.

Only soft drinks/water in sealed/unopened bottles & tins are allowed into the event’s main arena & you will not be able to bring in glass bottles of any kind. Broken glass is very dangerous, not only for people who are attending, but for those who use the playing fields after the event. If you have driven to the event, please leave all glass/bottles in your vehicle. Opened & unsealed soft drinks must be disposed of before entering the event & placed in one of our available litter bins outside the main arena.

Security & Safety

All persons entering the event will be searched by our security. There will also be an amnesty bin available at the entrance gates.

If you are found to be in possession of illegal substances while trying to enter the event, the police will be called & you may be arrested.

We will be running a Challenge 25 policy on the day. If you are lucky enough to look under 25 years of age, you will be asked for ID at the bars, so please bring valid photo ID with you.

The use or supply of Nitrous Oxide as a stimulant is not legal as it can only be supplied in this form by a registered pharmacist. Vendors or users are committing an offence under Section 52 of the Medicines Act 1968 of selling &/or supplying a pharmacy medicine not under the control of a pharmacist.

Flares, fireworks, chinese lanterns are NOT allowed.

3m x 3m pop up Gazebo’s are allowed into the event if you have bought a valid Summer Soulstice eTicket but can only be set up outside the main event arena in our designated Gazebo Zone & is subject to availability of space. There is presently no charge to bring in your gazebo but spaces are limited on the day and any gazebo’s bigger than 3m x 3m will not allowed into the event unless prior written permission has been given by Summer Soulstice.

The venue is a sports ground and we will be cordoning off cricket squares on-site & these are strictly out of bounds to the public at all times while the site is being used for the event.

Car Parking

We have a limited car parking area & will be on a first come, first serve basis. This opens to the public at 9.30am on the day of the event. There will be a charge payable on entry on the day of the event – click for info – you will be given a non-transferable sticker to adhere to the inside of your windscreen on entry.

We encourage people to consider car sharing to help ease congestion. All vehicles must park within the designated parking area at the event & are done so at the risk of the owners.

Vehicles left on site overnight are also at the owner’s risk & must be removed from the parking area by 1.00pm the day after the event. Any vehicles left on the site after these times may be removed, as the site is locked securely thereafter.

Temporary Waiting Restrictions will be in place over the weekend of the event along Mays Lane between junctions with Shelford Road & Barnet Gate Lane. Please do not park or leave your vehicle along this stretch of the road to & from the event site, as this is likely to cause an obstruction to traffic flow & the police will be called to remove your vehicle.

Additional Info

All event attendees give their express consent to the use of the actual or simulated likeness in connection with the production, exhibition, advertising &/or utilisation of any photo, film, media &/or video recording of this event &/or any element thereof in any/all media thoughout the world.

The use of photographic &/or recording equipment at the event without authorisation from Summer Soulstice, is prohibited.

Summer Soulstice is a registered trademark; the Summer Soulstice logo & any related Summer Soulstice artwork cannot be used without written permission of Summer Soulstice™ Ltd. Prior written permission is needed by Summer Soulstice™ Ltd. to use Summer Soulstice event tickets in any sales promotions, media, marketing, reward programmes, staff incentives, raffles, auctions or competitions in general.

Summer Soulstice reserves the right to change the line-up without notification.

You must not bring the following items into the event site: portable laser equipment/pens, film or video equipment, audio recorder, air horn, spray cans, fireworks and/or flares. Our policy is: (a) to report to the authorities the possession of any item, the possession or use of which constitutes or may constitute an illegal act and (b) require any person possessing any of the same to leave the event site. If the event organiser’s require you to leave the event site, you must do so immediately.

You must enjoy yourselves, because you know it makes sense! #YKIMS

Website

The information contained on this website is for general information purposes only & is provided by Summer Soulstice Ltd. While we endeavour to keep the information up to date & correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

Every effort is made to keep this website up & running smoothly. However, Summer Soulstice™ Ltd. takes no responsibility for, & will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Through this website you are able to link to other websites which are not under the control of Summer Soulstice™ Ltd. & we have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

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