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Stall Holder Registration of Interest


Just eat (©2013 Aran Wood:Summer Soulstice™)

You can register your interest in applying for a stall at Summer Soulstice by completing our Stall Holders Application Form for the following:

General Food Vendor Pitch (4m x 3m)
Specialist Food or Retail/Craft Vendor Pitch (4m x 3m)
Charity Pitch* (3m x 3m)

All payments must be made 8 weeks before the event if your application is approved.

For registered charities with an annual income of less than £250,000 – these single spaces are subsidised by Summer Soulstice to allow a number of smaller charities’ exposure to our audience. We will check your last audited accounts on the Charity Commission website.

Application Process

You will need to download, complete & submit the application form & return by EMAIL or post, along with the following attachments:


  • Recent photo(s) of your stall.
  • Scale diagram of proposed stall set-up (inc. placement of all back of house preparation areas, cool rooms, change rooms & requested adjacent camping.)
  • Up-to-date insurance.
  • Appropriate H&S.



Selection Process

This takes place during the last two weeks of April &considers the following:


  • Complete applications with all documentation & payment. Each year we receive more applications than we can accept. Missing information may jeopardise your selection.
  • Product quality & diversity. We require an accurate description of your products, with pictures & prices.
  • Appearance & Stall Presentation: We require a photo of your stall & if you are providing your own tent/marquee/van,.
  • Balance of stall categories & combination of new & previous stallholders. We welcome applications by new vendors & do consider previous performance of regular stallholders.
  • Applications will be judged & considered on the quality, price & variety of products to ensure fairness, avoid duplications & to create an interesting stalls holders

All applications will be dealt with in a timely & friendly manner.
Please confirm you have read & signed the Terms & Conditions enclosed in the application as this will form the contract with Summer Soulstice (the event organisers).

All applications must be accompanied with a copy of your public liability insurance, a risk assessment, photographs of your merchandise & evidence of a EHO registration (where applicable) & any further information you wish to submit in support of your application.


Notification Process

Successful applicants will be informed by email or a telephone call in the first week of May & asked to pay the required full amount for their pitch & provide additional documentation such as current Public Liability Insurance (minimum of £5million), Dangerous/Hazardous Material Register, Health Registration/notification. Stalls will not be able to trade until they have provided all required documentation.



Additional Info

Food stalls: Our priority is fresh, healthy, interesting cuisine. Food stalls must comply with all environmental health requirements & must use only biodegradable packaging — NO GLASS or HARD PLASTIC.

General: No alcohol or tobacco/e-cigarettes can be sold. No pets are allowed on site due to Health & Safety restriction.


Applications for 2018’s event will be available to download from 1st Oct ’17.



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