Terms

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THE EVENT

Summer Soulstice (the event) is for families & nice people in general. It’s not all about raising money but about having a good time as well.

Anti-social behaviour will not be tolerated & you will be ejected without refund.

Warning: exposure to loud & excessive music may be damaging to your hearing.

Parents are reminded there are areas of the site, especially immediately in front of the main stage and other music areas, which are inappropriate for some people including young children.

Strobe lighting & flash photography may also be used at the event.

Old Elizabethans Memorial Playing Fields is a green field site & we aim to keep it that way, so please help our litter patrol by keeping the event tidy. Please recycle as much waste as you can in bins/bags which are be provided on the day.

Should the event be unable to perform any obligations during the event due to causes or circumstances beyond its reasonable control, including but not limited to any Act of God, fire, flood, drought, strike, lock out or actions of Old Elizabethans (the venue), we will not be liable to you for any losses or claims arising from this.

Both the event organisers & the venue have the Right of Admission Reserved (R.O.A.R.)

Entrance gates @ the venue will be open to the public @ 10am (for car parking & campers). The event arena entrance gates will open at 11am with all areas of the event opened by 12pm. There will be no entry to the event or venue after 9.30pm.

The main arena at the event ends @ approximately 11pm.

eTICKETS 

You will be emailed an eTicket by our ticket agents when you purchase your Summer Soulstice online. Please print off the barcode(s) & bring to the event to gain access. We regret that eTickets cannot be exchanged after purchase. If there any reasonable case that an eTicket purchase needs to be refunded, the buyer will need to contact Summer Soulstice by email with your name & transaction details. Please note: we will only refund the ticket fee but not the booking & PayPal fees & an admin fee (10% of the ticket value) will also be charged.

You will be given a relevant wristband on entry by our gate staff which will allow you to leave the main event area throughout the day up until 9.30pm, thereafter nobody will be allowed back into the main area of the event.

U13 will be given a relevant wristband on entry, however babes-in-arms or children up to the age of 1 year old do not have an eticket purchase/or be given a wristband. Under 13’s will only admitted into the event if accompanied by their parents(s)/guardian(s). We recommend that you write a contact name & mobile number on this in the unlikely event that your child wanders off during the day.

Anyone under the age of 18 will only admitted into the event if accompanied by their parents(s)/guardian(s). If you look under 18 you will be asked by our nice security people for ID @ the entrance gates, so please bring up-to-date photo ID with you. Anyone U18 attempting to get in without their parents(s)/guardian(s) will be refused entry.

All children remain the responsibility of their accompanying parent(s) &/or guardian(s) @ all times.

Summer Soulstice event tickets are strictly non-refundable.

You are only entitled to a refund if the event is cancelled, rescheduled or has changed location. You will be entitled to a refund of at least the face value of the ticket (this does not include the booking fee).

You are not entitled to a refund if you can no longer attend the event or if an understudy is used in place of the event’s headline act or a headlining act changes from the ones advertised on the line-up.

CAMPING

The camping area @ the venue is within a designated area of the event & is only for those who’ve pre-booked with the event organisers’ ticket agentIf you have purchased Summer Soulstice Event & Camping eTicket(s), then please print off & bring to Camp Soulstice gate to gain access. Those camping will be individually issued with an ‘Event/Camping’ wristband(s) on entry into Camp Soulstice which will also allow you access to the main event arena on the day. Please follow the signs/instructions on the day. No persons under the age of 18 can stay in Camp Soulstice unless accompanied by their parent(s) or legal guardian(s). Summer Soulstice & Old Elizabethans shall not be responsible for any loss, theft or damage of items left in your tent.

All tents must be taken down & removed from the camping area by 12.00pm on the day after the event.

Camper vans (& motorhomes) are permitted but must remain in the designated car parking area at ALL times. This is also at the risk of the owner & Summer Soulstice & Old Elizabethans shall not be responsible for any loss, theft or damage of vehicle or items within that vehicle.

Camper vans (& motorhomes) must be removed from the car parking area by 1.00pm on the day after the event.

NO Caravans, trailer tents & anything else that needs to be pulled in or out by a car or van are permitted into the venue.

SECURITY / FOOD & DRINK / SAFETY

Persons entering the event may be searched by our security. If you are found to be in possession of illegal substances, the police will be called & you may be arrested.

ALCOHOL is available @ the event at our fully licensed bars.

Event ImageIf you are lucky enough to look under 25 you will be asked for ID @ the bars, so please bring photo ID with you.

Only soft drinks are allowed into the event & you will not be able to bring in glass bottles of any kind. Broken glass is very dangerous, not only for people who are attending, but for those who use the playing fields after the event. If you have driven to the event, please leave all glass / bottles in your vehicle. Decant any soft drinks into plastic bottles or dispose of in an available litter bin outside the main arena.

 

The use or supply of Nitrous Oxide as a stimulant is not legal as it can only be supplied in this form by a registered pharmacist. Vendors or users are committing an offence under Section 52 of the Medicines Act 1968 of selling &/or supplying a pharmacy medicine not under the control of a pharmacist.

 

Picnics are allowed into the venue but NO BBQ’s, stoves or cooking fires are allowed in the main event area.

3m x 3m pop up Gazebo’s are allowed into the event if you have bought a valid Summer Soulstice eTicket but can only be set up outside the main event arena in our designated Gazebo Zone & is subject to availability of space. There is a charge of £10 for each gazebo pitch, payable on the day. Any gazebo’s bigger than 3m x 3m are not allowed into the event.

Flares, fireworks, chinese lanterns are NOT allowed.

The venue is a sports ground & we will be cordoning off cricket squares on-site & these are strictly out of bounds to the public at all times while the site is being used for the event.

CAR PARKING

We have a limited car parking area & will be on a first come, first serve basis which opens to the public at 9.30am on the day of the event. There is a charge of £10 per vehicle, payable on entry on the day of the event – you will be given a non-transferable sticker to adhere to the inside of your windscreen on entry. We encourage people to consider car sharing to help ease congestion. All vehicles must park within the designated parking area at the event site & are done so at the risk of the owners. Vehicles left on site overnight are also at the owner’s risk & must be removed from the car parking area by 1.00pm on the day after the event.

Any vehicles left on the site after these times may be removed, as the site is locked securely thereafter.

Temporary Waiting Restrictions will be in place over the weekend of the event along Mays Lane between junctions with Shelford Road & Barnet Gate Lane. Please do not park or leave your vehicle along this stretch of the road to & from the event site, as this is likely to cause an obstruction to traffic flow & the police will be called to remove your vehicle.

ADDITIONAL

Dogs, apart from guide dogs, will NOT be allowed into the event.

All event attendees give their express consent to the use of the actual or simulated likeness in connection with the production, exhibition, advertising &/or utilisation of any photo, film, media &/or video recording of this event &/or any element thereof in any/all media thoughout the world.

The use of photographic &/or recording equipment at the event without authorisation from Summer Soulstice, is prohibited.

You must not bring the following items into the event site: portable laser equipment/pens, film or video equipment, audio recorder, air horn, spray cans, fireworks and/or flares.
Our policy is: (a) to report to the authorities the possession of any item, the possession or use of which constitutes or may constitute an illegal act and (b) require any person possessing any of the same to leave the event site. If the event organiser’s require you to leave the event site, you must do so immediately.

Summer Soulstice reserves the right to change the line-up without notification.

YOU MUST ENJOY YOURSELVES, BECAUSE…

‘YOU KNOW IT MAKES SENSE!’  #YKIMS

THE WEBSITE

The information contained in this website is for general information purposes only & is provided by Summer Soulstice™ (UK). While we endeavour to keep the information up to date & correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Through this website you are able to link to other websites which are not under the control of Summer Soulstice™ (UK) & we have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep this website up & running smoothly. However, Summer Soulstice™ (UK) takes no responsibility for, & will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

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